Hence, it is important to identify, who this letter is being written for. The language, tone, and responsibility of a letter depend and may vary as per the recipient.
It may be an individual, organisation or even an unknown group.
The Intended Recipient(s) : The next and critical component of any letter is the intended recipient(s) of the letter. The value of a letter is decided by the authority of the writer on the subject. The Writer’s Identification : Since the primary purpose of writing this letter is to establish credibility, it is very important to state upfront, who is writing the letter and in what capacity. How to Write a Declaration LetterĪ standard letter format has only four major components: Writing a letter is one of the most difficult tasks in terms of the content, yet it is one of the simplest things in terms of the format. Some other examples of these letters that are slightly less frequently used but important nonetheless are sponsorship letter when applying for immigration, submissions to the court in case of an ongoing court case, letter from an organization to the shareholders on appointment or removal of a director, notice for tender on a project by a public or private organization etc. Some common examples being a self-declaration about educational qualifications and previous employment while applying for a new job, a letter for current financial obligations while applying for a loan, receiving a medical fitness certificate while going for a new job or an adventure sport. There are numerous occasions, when all of us have written a letter, without realizing that it is called so. 
A letter containing any of the types as mentioned above of information is known as a declaration letter. This communication then needs to be legally binding for the individual making the same. There are several situations in daily life, when an individual may need to state, assert, acknowledge, contest or announce certain information to another individual, organization or authority in an orderly manner.
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